Tag Archives: PDF Studio

6 Reasons Why Your Business Should Use PDF Tools

The portable document format, or commonly referred to as PDF today, traces its origins and first use back to the early 1990s. Created by Adobe, the PDF software did not see widespread utilization until the last decade when Adobe introduced their innovation to the ISO (International Organization for Standardization) in 2007.

PDF became the internet’s official format for publishing documents. More than 25 years since the introduction of PDF, the number of PDF software users has greatly increased. In a 2017 PDF usage survey by the Ghent Workgroup, 89% of 1,109 respondents use PDF tools to create and receive PDF documents.

The use of PDF is becoming more and more ubiquitous, especially in the business world. From invoicing customers to drafting and signing legal contracts and sharing business reports, PDF is streamlining and accelerating many business processes that involve documents.

Why use PDF file format, you ask? The following benefits should give you a clear picture of how PDF helps your business.

  1. Maintain the Same Format

People share documents all the time. With today’s technology, it is so easy to create and share documents with colleagues, customers, and superiors. There are so many document management systems that let you do all that.

But creating a business contract or a financial statement made in Microsoft Word or other systems and sharing it with a client who reads it in a different document word processor can create a lot of confusion and a great deal of embarrassment.

Changes or modifications to the content structure of your documents range from slight difference is text font or size to misplaced graphics elements and even overlapping words, text boxes, and images. Such a scenario makes you look bad to your colleagues, clients, and upper management.

With PDF tools, you can create a document complete with all the graphs and images and send them to your co-workers, customers, and friends with confidence. That’s because you know that your documents will appear to your recipients exactly as you created them, driving your business forward without any delay due to confusion.

In a 2017 PDF usage poll facilitated by PDF Pro, 30% of respondents revealed they use PDF to create and view PDF documents because it preserves the format of the original document regardless of the platform or device they use. Compliance to industry standards and small file sizes came in second (18%) and third (16%), respectively.

  1. Supports Any Operating System and Devices

PDF documents are compatible with any operating system and can be viewed, read, and edited on desktops, smartphones, and tablets. From taking notes at work to making financial reports for internal dissemination, many businesses around the world prefer to create and share documents in PDF format than anything else.

When you send out an invoice in PDF, you know your customers can read it on the desktop or mobile phone when they get it. You can even affix your signature on a PDF document to make it legally binding using your tablet. 

The massive use of PDF also makes it very ubiquitous. That is why investing in a good PDF software is a rewarding move for any business organization. Or, if you want to test PDF tools before making a large investment, there are a number of free PDF tools online that you can check out.

  1. Requires Less Storage Space

Storage space is precious, especially if you are working with large files and only have a few gigabytes worth of storage room to spare. One solution is to store all your documents in a cloud-based storage. Companies and people benefitting from the cloud hosted document storage hubs number in hundreds and thousands. But if you find yourself working with limited storage files, a PDF software can be your lifesaver.

All PDF software solutions are designed to compress files to small sizes. An 8.5×11 document scanned into a system is approximately 1,000 kilobytes in size. Convert that document into PDF and the file size is reduced to 28-33 kilobytes. With PDF software, you can compress the file size of a legal contract created and processed using Microsoft Word by as much as 25% of the original. For example, a 20-kilobyte financial statement is compressed to five kilobytes or smaller when converted to PDF.

Aside from saving you storage space, small file sizes actually accelerate the document loading time. PDF documents load faster, making them ideal in business environments and situations where speed is of the essence. Time-sensitive tasks such as contract signing and facilitating approvals are not delayed, resulting in the faster accomplishment of tasks.

  1. Integrate Non-Text Components Easily

Graphics help make any document more attractive and engaging. Visual elements such as logos, images, graphs, and charts help you create compelling and convincing contracts, invoices, and reports. You can convey your message better, especially when you are making a business pitch or trying to prove a point.

Incorporating visual components to documents can be tricky using popular word processors. You won’t have a problem with adding graphics to your documents with a PDF software though. Integration of non-text elements, including hyperlinks, is a breeze. This allows you to create visually stunning and attractive documents that can be viewed as they are.

  1. Secure Documents via Password Protection

Business documents contain sensitive information. A PDF software provides you with the ability to secure your documents with a password and limit the number of people who can access your documents.

That means you are in total control when it comes to who can view your PDF documents. You can also give specific permissions to people who can access and make changes to your documents (Read-Only and Read and Edit).

  1. Read PDF Docs for Free

Enterprise-grade PDF software may cost a lot. The good news is that the recipients/readers of your PDF documents don’t need to invest in a PDF solution to access your documents. Various PDF readers are free and easy to install on any computer or device. This means even if they don’t have an existing PDF software, they can still view your PDF documents without spending a dime.

PDF: Here To Stay

Advances in technology are moving at a very fast pace, especially in the past couple of decades. The world has seen life-changing innovations quickly become obsolete relics in just a few years. But PDF, although born in the early 1990s, is here to stay and will be the standard online document format well into the future.

If you are considering investing in a PDF software to give your document management efforts a boost, now is the time. The software just brings a number of benefits into the picture and will give your company a huge return on its investment.

Its ubiquitousness is unparalleled and unchallenged. Originally developed to enable the U.S. Federal Government to store its legacy files, PDF has morphed into this totally functional utility that is used by more than 80% of businesses and organizations all over the world.

Simply put, there is no way people and businesses will adapt and utilize a different online document format unless a fundamental shift in computing occurs. And experts say they see no fundamental shift happening in the foreseeable future.

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Qoppa Software announces PDF Studio 8 with JavaScript, OCR and enhanced text selection

logo for PDF Studio desktop PDF editor
PDF Studio 8

December 20, 2012 – Qoppa Software, a leading producer of PDF software, announces a major new release of PDF Studio, their powerful, easy to use, cross-platform PDF desktop tool. PDF Studio 8 adds javascript support in PDF forms, faster rendering, improved text selection, and user interface improvements.

PDF Studio 8 greatly refines the user experience when working with all features of our advanced PDF application: when rendering PDF documents, when reviewing and marking up documents with annotations, and when filling interactive PDF forms. Our goal at Qoppa is to continue to offer the best deal on PDF software: ahead of the competition when it comes to features, but at less than a third of the price! When you consider that PDF Studio is also cross-platform, this makes it the best choice for enterprise deployments.” says Gerald Holmann, Qoppa Software President.

Formatted fields in javascript

Fields formatted in JavaScript

JavaScript Support: Filling interactive PDF forms in PDF Studio 8 has become even easier with JavaScript support which adds:
+ Form field calculations to automatically compute the value of given fields from other fields.
+ Form field validation to prevent invalid data entry and ensure that all required fields are filled in.
+ Form field formatting to facilitate the capture of special fields such as dates, social security numbers, postal codes, phone numbers, etc…

 

OCR for Windows, Mac and Linux: PDF Studio 8 offers a new OCR function allowing to create searchable PDFs from scanned documents. OCR which stands for Optical Character Recognition can be applied to existing PDF documents or at the time of scanning to convert paper documents directly into searchable PDFs. The text added can be searched, edited or marked up with highlights, underline, cross-out or caret annotations. The OCR function is available to Windows, Mac OSX and Linux users. Supported languages are English, French, German, Italian, Spanish.

 

Cursor-based text selection with column detection

Cursor-based text selection with column detection

Text Selection: PDF Studio 8’s new text model delivers major enhancements in the way text is extracted, selected, and marked up in the application:

  • Text extraction and selection now support column detection in documents with multi-column page layout such as articles, magazines, and other publications.
  • The new cursor-based selection and highlight tool follows the natural order of text within pages and handle selection across columns. An alternate rectangular selection mode is also available as a fall back to when selecting non-consecutive text on a page.
Nimbus Look And Feel

Nimbus look and feel

Improved User Interface: PDF Studio 8 offers new graphical skin options to choose from when customizing the appearance of the application, including the Substance and the Nimbus look and feel. Professionals in the print, graphics, and construction industry will also enjoy the new Pan and Zoom tool which allows zooming inside high-resolution documents and moving around a page while keeping a view of the overall page on screen.

Rendering Speed: Qoppa has implemented a new tile based rendering approach which greatly improves the user experience when working with graphically intensive PDF documents and delivers:

  • Huge performance increases when rendering documents and drawing annotations.
  • Better responsiveness when scrolling, navigating, and zooming in PDF documents.

Responding to user needs, Qoppa Software has added many other significant enhancements to PDF Studio 8, including the ability to remove watermarks, headers and footers; an advanced undo function; a window cascade / tile function; and the option to save a PDF document as linearized for fast viewing over the web.

About Qoppa Software:
Qoppa Software specializes in Java PDF library products – pure Java as well as Android Java – for developers to integrate into their own applications. Qoppa Software also offers advanced PDF end-user and server applications and tools developed on Qoppa’s own robust PDF technology.

Full Change Log for PDF Studio 8

Download PDF Studio

PDF Software for Mac, Windows, Linux and Unix

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Qoppa Software Announces PDF Studio 7, Cross-platform PDF editor, with Content Editing and Enhanced User Interface

December 20, 2011 – Qoppa Software, a leading producer of PDF software, announces a major new release of PDF Studio, their powerful, easy to use, cross-platform PDF editor.  PDF Studio 7 augments the collaboration power of PDF with new content editing capabilities, enhanced user interface, new PDF viewing options and additional PDF functionality.

“This release takes PDF Studio to the next level!  PDF Studio 7 is a full featured PDF editor, comparable to the best editors on the market but at less than a third of the price.  When you consider that PDF Studio is also cross-platform, this makes it the best choice for enterprise deployments.” says Gerald Holmann, Qoppa Software President.

PDF Studio 7 Pro lets users edit the content and manipulate the objects in a PDF document.  Users can make small modifications such as correcting typos and misspellings, changing font properties or rearranging images before final publishing.  The new Edit Content tool works with single or multiple objects, including text, images, or path objects.

Redaction, removing text from a PDF document and replacing its location with a black rectangle, is a newly available function in PDF Studio 7.  Redaction is relied on by professionals in many industries to protect confidential information within PDF documents.

PDF Studio 7 offers an improved user interface.  Users can now choose their favorite Look And Feel for the application and customize the toolbars to suit the way they work.  Professionals who need to examine small details in a PDF document will be glad for the new Loupe Tool and the ability to do a side by side comparison of two versions of a PDF with the sophisticated “double loupe tool”.

Users working on small screens, in a dark room, on an airplane, or at night, will love the new PDF Studio 7 function to invert colors when rendering a PDF document.  For typical documents, the display will change from “Black on White” to “White on Black”.

Responding to user needs, Qoppa has added the ability to email PDF documents directly from the tool.  Users may collaborate electronically and efficiently by easily sending individual PDF documents from within PDF Studio.  Those enrolled in online fax services (such as myfax.com or efax.com) will now be able to fax directly from the tool.

Conversion to PDF from Word files, image files, and text files can be done individually or in a batch.  Word to PDF conversion was enhanced in this release to include support for the latest Word format (.doc or .docx).

For more information about PDF Studio (PDF Editor for Mac, Windows, Linux) visit http://www.qoppa.com/pdfstudio or call +1 (404) 685-8733.

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